Professional services firm · Compliance automation
Annual returns & beneficial ownership, automated
A recurring statutory compliance workflow, previously handled by hand across multiple systems, now runs as one automated pipeline: client reports pulled and standardised, registry data cross-checked, gaps flagged and clients followed up automatically — with a human in the loop for final review and submission.
6
manual touchpoints replaced by one automated pipeline
1
human review before anything is submitted
The background
The firm's Annual Returns & Beneficial Ownership (AR&BO) compliance process was rule-based and recurring, but ran on manual touchpoints: logging into multiple systems, downloading and reformatting reports, cross-checking company registration data, chasing clients for missing information and preparing submissions. That meant risk of human error, inconsistent record-keeping and significant administrative overhead for the compliance and finance teams.
What we did
We built an intelligent automation solution, combining RPA-style bots with system integrations, that pulls and standardises client reports from internal systems, cross-references company registration data against the relevant government registry, flags outstanding requirements like missing years or documentation, gathers client contact details and manages follow-ups, and handles the end-to-end beneficial-ownership verification workflow — from identifying requirements to preparing mandates and client correspondence — escalating non-responsive clients through automated reminder sequences.
The outcome
- A streamlined, end-to-end automated compliance pipeline with far less manual effort.
- Improved accuracy and consistency of compliance records, strengthening governance.
- Client communication, reminders and escalations handled automatically.
- Compliance team's time freed for higher-value work, with a human in the loop for final review and submission.
Approach
Services
Compliance automation & system integration
Timeline
Always-on, year-round